Tender FAQ
Can I Lodge My Submission Via Email?
Can I Lobby Councillors and Staff?
Can I Submit My Tender By Fax?
Where is the Tender Box?
Do I Need and ABN?
Do I Have to Answer all the Questions in the Document?
What is a Conforming Tender?
What is a Non-Conforming Tender?
What is Best Value?
Is There an Opportunity to Negotiate the Contract if I am Awarded the Tender?
Can I Lodge My Submission Via Email?
For the moment Council does not accept submissions via email.
Can I Lobby Councillors and Staff?
No. It is not permitted and may result in disqualification from the tender process.
Can I Submit My Tender by Fax?
Yes you can, but it must be:
- Be complete
- Received in full by the time and date the tender closes to fax number 02 9265 9697
- The original, plus copies must be received at council within two working days of the close of tender, otherwise it will be deemed as non conforming.
Where is the Tender Box?
The tender box is located on Level 2, Town Hall House, 456 Kent Street, Sydney. The box is accessible to the public between the hours of 8am to 6pm Monday to Friday.
Do I Need an ABN?
All individuals and organisations lodging tenders with Council for provision of materials, equipment or services must have an Australian Business Number (ABN), and must be registered for goods and services tax. All submissions must clearly state the submitter’s ABN.
You can apply for an ABN online.
Do I Have to Answer all the Questions in the Document?
The questions in the tender are carefully designed to ensure the very best provider is selected for each council project.
If your tender is accepted, the information in your tender forms part of the contract. Failure to answer all mandatory fields can result in your tender being marked as non conforming.
What is a Conforming Tender?
A compliant tender is one that meets the conditions outlined in the request for tender document. A value of less than 50% for any of the assessment criteria will be deemed too low for acceptable or satisfactory service.
Any tenderer scoring less than 50% of the assessment criteria will not be ranked nor considered in the evaluation process.
What is a Non-Conforming Tender?
A tender is non conforming when there is an absence of any requirement clearly detailed in the conditions of tendering.
What is Best Value?
Council will base procurement decisions on a
principle of “value for money” rather than “lowest costs”. The organisation will also give preference to, and purchase, environmentally performing products
that are cost competitive, and organisations that
operate in an environmentally responsible manner.
Is There an Opportunity to Negotiate the Contract if I am Awarded the Tender?
There is no opportunity to negotiate the contract after the tender has been accepted. If you wish to offer substitute terms they must be submitted in full as part of your tender.
